The Fine Print

Deposit & Cancellation Policy and Trip Insurance

For package rates for each of our programs, please view the specific program of interest: hikingroad bikingmountain bikingski touring, or wilderness skiing.

All of our rates are “ppdo,” which stands for “per person double occupancy.”  This is the rate one person would pay if they are two to a room.  Single-occupancy guests pay a single supplement above this rate, which varies depending on the inn.

A deposit of $50 per person per night confirms your reservation and guarantees your rooms for you.  This deposit less a flat, non-refundable $75 charge is refundable up to 30 days prior to the scheduled start date of your trip.  The balance is due 30 days prior to the scheduled start of the trip, and the inns are prepaid for your stay.  No refunds or credits will be made for cancellations within 30 days of your scheduled start date.  We encourage you to consider travel insurance to guard against a last-minute change in plans.  For groups reserving five or more rooms per night at the inns, replace “30 days” with “45 days” in all occurrences above.  This is to recognize that the inns are guaranteeing in many cases more than half of their rooms and must have an opportunity to attempt to re-book them in the event of your cancellation.

We encourage you to consider trip insurance in the event of a last-minute cancellation, and require either your purchase of travel insurance or your acknowledgment that you choose to decline the insurance.  Trip insurance is an inexpensive way to safeguard your deposit.  Contact our preferred provider, Travelex, or another insurer of your choice for a quote.

Click below to compare levels of coverage and get a free instant quote, or call a Travelex agent for a phone consultation at (800) 228-9792; our location code is 45-0012.


We are licensed by the State of Vermont to offer travel insurance.

Once you confirm your custom itinerary with a deposit, it will be very difficult to alter. We will have to contact several innkeepers to make changes. If changes are indeed possible, you will incur a $75 revision charge.

Although rarely necessary, we reserve the right to change trip itineraries.